How to Write a Resignation Email Subject Line: 20+ Examples

Deciding to quit a job is a significant life event that requires careful planning and execution. One crucial step in this process is to send a resignation letter to your employer to inform them of your departure.

While face-to-face communication may be preferable, there are situations where sending an email resignation is appropriate. In such cases, crafting an effective subject line for resignation email is vital.

A well-written subject line can ensure that your hiring manager opens and reads your message promptly, and understands its purpose. In this article, we’ll explore the essential elements of a resignation letter’s subject line and some tips and 20+ resignation letter subject line examples to help you craft your own.

What is a Resignation Email Subject Line?

A resignation email subject line is a brief and concise summary that briefly explains the purpose of the email that you send to your employer to inform them of your resignation.

To give an example, below is a list of email subject lines. Each email briefly describes the email’s content or purpose. It is the first thing that the recipient sees when they receive an email and can greatly affect whether they open and read the email.

E-mail Subject Line Examples

Similarly, when you write a resignation letter email subject line, you should give the HR or concerned top management, an idea of what the email is about and why they should open and read it. A good resignation letter subject line should be clear, concise, and relevant to the content of the email.

So, what to put in the subject line of resignation email? Let’s take a look.

Essential Elements of a Resignation Email Subject Line

To ensure that your resignation email is received and understood, it’s essential to include specific elements in the subject line for resignation email as mentioned below:

  • Clear and concise language that gets straight to the point.
  • The words “Resignation Letter” or “Notice of Resignation” to indicate the purpose of the email.
  • Your name.
  • The date of your intended last day of work to establish a timeline for your departure.
  • A professional tone conveys respect and courtesy to your employer.
  • Optionally, a brief reason for your resignation if you feel comfortable sharing it.

5 Proven Tips: How to Write a Perfect Resignation Email Subject Line

The subject line of your resignation letter should be clear and concise, conveying essential information about your intention to resign. Here are some tips for writing a perfect resignation letter’s subject line:

1. Use a Clear and Straightforward Subject Line

Use a subject line that clearly states that you are resigning from your position.

For example,

“Resignation Letter – [Your Name]” or

“Notice of Resignation – [Your Name]”

2. Mention the date of your resignation

If you have decided on a specific date for your resignation, include it in the subject line.

For example,

“Resignation Letter – [Your Name] – Effective [Date of Resignation]”

3. Keep it brief

Your subject line should be concise and to the point. Avoid using long sentences or complex phrases. Make sure the subject line fits within the email’s character limit, and the text is visible on all devices. Use as few words as possible while still communicating the email’s purpose and key information.

For example,

“Subject: Notice of Resignation – Employee Name, effective [MM/DD/YYYY]”

4. Use a professional tone

Remember that the subject line is the first thing your employer or HR department will see. It’s essential to maintain a professional tone throughout the subject line and the letter. Your subject line should reflect your appreciation for the time you spent at the company.

5. Review and revise

Before sending the email, review your subject line to ensure that it accurately and concisely communicates your message. Review that you have mentioned the important elements, such as

Resignation – Your Name
Resignation and Date – Your Name
Announcement Regarding Resignation – Your Name

So, what should the subject line be for a resignation email? Let’s check out helpful examples for different resignation reasons.

20+ Resignation Email Subject Line Examples

It’s crucial to make a good first impression and convey essential information about your intention to resign. Here are 20+ examples of resignation email subject lines that you can use as a starting point to craft your own resignation email:

  1. Resignation Letter – [Your Name, Effective Date]
  2. Notice of Resignation – [Your Name, Effective Date]
  3. My Resignation – [Your Name, Effective Date]
  4. Moving On – [Your Name, Effective Date]
  5. Thank You and Goodbye – [Your Name, Effective Date]
  6. End of Employment – [Your Name, Effective Date]
  7. Resignation Effective [Effective Date] – [Your Name]
  8. Farewell Letter – [Your Name]
  9. Regretful Resignation, [Effective Date] – [Your Name]
  10. Departure Announcement [Effective Date] – [Your Name]
  11. Resignation for Personal Reasons – [Your Name, Effective Date]
  12. Resignation Due to Relocation – [Your Name, Effective Date]
  13. Career Change Resignation – [Your Name, Effective Date]
  14. Resignation to Pursue Further Education – [Your Name, Effective Date]
  15. Resignation for Health Reasons – [Your Name, Effective Date]
  16. Resignation to Start a Business – [Your Name, Effective Date]
  17. Resignation After a Sabbatical – [Your Name, Effective Date]
  18. Resignation to Care for Family – [Your Name, Effective Date]
  19. Resignation from Board of Directors – [Your Name, Effective Date]
  20. Resignation Due to Company Restructuring – [Your Name, Effective Date]
  21. Resignation to Focus on Personal Projects/Department – [Your Name, Effective Date]
  22. Resignation for Better Opportunity – [Your Name, Effective Date]


When it comes to resigning from a job, the subject line of your email can make a big impact. A perfectly crafted subject line can convey your message clearly and professionally while making a lasting impression on your employer or HR department.

It’s your opportunity to bid farewell on a positive note and show your appreciation for the experience gained during your employment. From a simple and straightforward subject line to a more creative one, the choice is yours.

Use the examples provided as inspiration to create a unique and memorable resignation email subject line that reflects your situation. Remember, a well-crafted subject line can set the tone for your entire resignation email and leave a positive impression, even as you say goodbye.

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